Inventory
Sales-first view of your artwork inventory.
Manage your inventory with ease. Know what's happening with your inventory at any time.
Is the artwork on hold? Is it sold? Is it in a show? Is it in a gallery? Is it in a private collection?
Integrate with any existing invetnory system, or switch over for free (terms apply).
Sales-first Artwork Database
Track your inventory, know who owns it, where it is located in the world, and what it is worth. Track profitibity and sales history.
Artists
Track all of your artists and their artworks. Know what's happening with your artists sales and inventory at any time.
Advanced Search & Filters
Enables users to search by keywords, sort by date, status, and other filters. Sales professionals can efficiently locate specific artworks, ensuring quick responses to client inquiries. Use our visually appealing search results on the art-fair floor to quickly find and show the right artwork to the right client.
Provenance Management
Track the provenance of your artworks, from acquisition to sale. Know the history of your artworks, from where they came from to where they are going. Keep your potential customers informed with the history of the artwork quickly and beautifully.
Inquiry & Purchase Options Control
Allows galleries to set rules for inquiries, buying, bidding, and direct purchase. Sales teams can customize how artworks are sold, making transactions more flexible based on client preferences.
Advanced User Permissions and Access Control
ArtOps provides robust user permissions, allowing galleries to control who can view, edit, and manage specific artworks. Admins can define access levels based on roles, ensuring sensitive inventory details are only available to authorized team members.
Sales professionals can confidently share inventory data with the right stakeholders while keeping confidential information secure. This feature prevents accidental edits, unauthorized access, and ensures that each team member only sees artworks relevant to their role, streamlining sales efforts and protecting business interests.
Frequently Asked Questions
How can I track where an artwork is currently located?
ArtOps allows you to assign locations to each artwork, whether it's in storage, on display at the gallery, consigned to a partner, or at an art fair. You can update locations in real time to keep inventory records accurate.
Can I track tax rates based on where an artwork is located?
Yes. ArtOps enables you to set and calculate tax rates based on the location of the artwork. This helps ensure compliance with regional tax regulations and simplifies invoicing for sales teams.
Does ArtOps track an artwork’s creation details, like the artist, year, and materials?
Absolutely. Each artwork entry includes detailed metadata such as the artist, year of creation, medium, and provenance, making it easy to provide clients with full background information.
How can I quickly show available artworks to a prospective buyer at an art fair?
ArtOps offers a mobile-friendly interface that allows sales teams to pull up real-time inventory details on a tablet or phone. You can filter by availability, artist, or medium to quickly showcase pieces to potential buyers.
Can I track which artworks are in specific exhibitions?
Yes. ArtOps allows you to tag artworks by exhibition or event, so you can easily see which pieces are part of a current or past show. This helps sales teams manage inquiries and track post-exhibition sales opportunities.
How can I ensure that only certain team members have access to specific artworks?
With ArtOps’ role-based access control, you can assign permissions to different team members. For example, sales staff may only see available works, while administrators can access financial details and transaction history.
Can I see when an artwork’s status was last updated?
Yes. Each artwork listing includes a timestamp of the most recent update, so you always have visibility into when details were last modified and by whom.
How do I manage artworks that are on consignment?
ArtOps allows you to mark artworks as consigned and track details such as consignment terms, partner galleries, and return dates. This helps you manage consigned inventory efficiently without losing visibility.
Can I generate reports on artwork sales and availability?
Yes. ArtOps includes reporting tools that let you analyze sales trends, available inventory, and artwork performance across different locations or exhibitions.
How do I duplicate an artwork listing for similar works?
ArtOps provides a one-click 'Clone' feature, allowing you to quickly create a new listing based on an existing one. This is especially useful for managing editions or series with similar details.