Deal Flow
Gain insights into your offers, deal flow and sales in a true CRM for commercial art galleries. Where is that artwork? What did it sell for last? Who wanted it in their collection last year?
With ArtOps, galleries can reduce administrative overhead, close deals faster, and provide collectors with a seamless purchasing experience. Ready to simplify your sales process?
Emails & PDFs
Quickly create and send secure, private PDFs to your customers. Track your emails and know when they open and click. Follow up quickly and grow your sales pipeline.
Seamless Offer Creation & Negotiation
Enables quick generation of professional offers with pricing, artwork details, and terms, all trackable within ArtOps. Reduces back-and-forth emails by keeping negotiations within a structured system, ensuring clarity and faster responses.
Centralized Deal Tracking
Organizes all deal components—initial inquiries, offers, invoices, and payments—in a single interface. Sales teams gain complete visibility into every deal’s status without relying on scattered email chains or external spreadsheets.
Insights
Gain insights into your deal flow, inventory, and sales that turn into revenue for your gallery. Where is that artwork? What did it sell for last? Who wanted it in their collection last year?
Secure Buyer Portal for Information & Payments
Provides collectors with a private, self-service portal to review offers, upload necessary documents, and make secure payments. Eliminates manual data collection, speeds up compliance checks, and simplifies invoice payments—all while enhancing the buyer experience.
Automated Invoicing & Payment Collection
Generates invoices automatically, tracks payment status, and integrates secure online payment options. Sales teams spend less time chasing payments, while buyers enjoy a frictionless checkout process.
Effortless Compliance & Documentation
Collects and securely stores AML/KYC documentation, tax information, and shipping details as part of the deal workflow. Eliminates the need for manual document requests, reducing administrative workload and ensuring regulatory compliance.
Real-Time Deal Insights & Reporting
Tracks deal progress, pending payments, and outstanding actions in a live dashboard. Sales managers can quickly identify bottlenecks, forecast revenue, and optimize deal strategies without sifting through spreadsheets.
Frequently Asked Questions
How does ArtOps reduce the number of emails needed to complete a deal?
ArtOps centralizes all deal components—offers, invoices, payments, and compliance documents—into a single system. Buyers can access everything they need in their secure portal, eliminating back-and-forth emails.
How does ArtOps help collect key information needed for invoices?
The Buyer Portal allows collectors to securely submit their billing details, tax information, and shipping address. This eliminates the need for manual data collection, ensuring invoices are generated quickly and accurately.
Can I generate and send an offer to a client within ArtOps?
Yes. ArtOps enables sales teams to create, send, and track professional offers in just a few clicks. Clients can review and accept offers directly through the platform, reducing delays and keeping negotiations organized.
How does ArtOps simplify invoicing and payment collection?
Invoices are automatically generated based on deal details and sent directly to buyers through the Buyer Portal. Buyers can view, download, and pay invoices securely online, reducing the need for follow-up emails.
What happens if a buyer needs to submit compliance documents?
Buyers can securely upload AML/KYC documents, resale certificates, and other required information directly through their portal. This eliminates email attachments and ensures compliance is handled efficiently.
Does ArtOps help manage multiple active deals at once?
Absolutely. The platform allows you to track multiple deals simultaneously, with clear visibility into each stage—no need to manually update spreadsheets or dig through emails.
How does ArtOps handle payment tracking?
Payments are automatically logged in the system, and sales teams receive real-time updates when invoices are paid. This eliminates the need for manual payment tracking and follow-ups.
What if a client wants to review their purchase details after the deal is closed?
The Buyer Portal keeps a record of all past transactions, allowing collectors to view previous purchases, download invoices, and track payments without needing to contact the gallery.